Coordination
You've done all the heavy lifting, and everything is planned....
Now let us help you bring your day to life
Highlights
creating & finalizing your floor plan + timeline | confirming & managing vendors | decor set up & tear down | wedding day management from start to finish
Details
6 week consult
To get us caught up to speed & help identify outstanding tasks
Final Site Visit & Floor Plan Meeting
To make sure we're on the same page, talk through flow logistics, and ensure clarity on where and how you're wanting things set up
Final Details Call
Taking place two weeks before your wedding day to ensure I have all questions answered, can answer any last minute questions from you, and make sure we are good to go for wedding day
Vendor correspondence & management
To ensure our vendor team is on the same page with timing and production
Full wedding day management from start to finish
To make sure you and your loved ones get to enjoy the day you've worked so hard planning
The Planning Experience
Our planning process begins approximately six weeks before your wedding with an in-depth kickoff consultation. During this meeting, you'll walk me through every detail of your vision, share any updates to your plans, and ask any questions you may have. Together, we'll thoughtfully review the flow of your day, ensuring every element is perfect!
Following our consultation, I will connect with each of your vendors to confirm arrival times, performance logistics, and all operational details. Using this information, I will begin crafting a comprehensive & tailored wedding day timeline.
At the four-week mark, we will meet at your venue for a detailed walkthrough. During this visit, we'll review the floor plan, discuss the placement of each event and design element, and ensure every space reflects your vision. I will also present a preliminary timeline for your review and feedback.
After our walkthrough, I will refine both the floor plan and timeline before uploading the finalized documents to your planning portal. These documents are then distributed to your vendor team, ensuring everyone is aligned and fully prepared for a seamless wedding day.
Wedding Day Coordination
On wedding day, my team and I—including a lead coordinator, secondary coordinator, and two décor assistants—will arrive as soon as venue access is granted. From the moment we arrive, we oversee vendor arrivals, direct setup, manage décor placement, and ensure the day's timeline stays on track.
Throughout the day, we serve as the central point of contact for your vendors, venue, and guests, discreetly handling logistics, resolving any unforeseen circumstances, and keeping every aspect of the day running with ease. Our goal is for you and your loved ones to remain fully present, knowing every detail is being expertly managed behind the scenes.
As the evening comes to a close, our team carefully oversees the breakdown process, packs your personal belongings and décor, restores the venue according to its requirements, and completes a final walkthrough with the venue's onsite manager before departing—ensuring every last detail has been attended to.
$2,250.00
Additional Inclusions:
- Access to the Seamless client decor collection
- Access to a client planning portal to streamline our communications & house important vendor contracts, floor plans, and timeline documents.
- Night before or day of ceremony rehearsal management
Additional Fees
Limited Setup Time
If your venue allows less than five (5) hours of access prior to the ceremony, additional coordination support may be needed to make sure everything is perfectly in place before guests arrive. Any added staffing will be based on the time allowed.
Setup Support
Depending on your setup needs, we may require extra team members on-site.
Additional Coverage Time
Need a little extra time? Any hours beyond standard coverage (13 Hours from Venue Entrance to Venue Exit) are billed at $75 per hour, per staff member.
Furniture Set up / Tear Down
If the venue/your furniture rental company does not handle the set up/tear of furniture, we will need to bring on extra Seamless crew to ensure we get everything set up in a timely fashion. [This includes room flip] The number of staff required will depend on the scale of set up.